Reinstatement

This year winter quarter is ending at some institutions on or after the usual WWU Path I reinstatement deadline. Due to time constraints the AAC will accept final grades for completed courses in an unofficial transcript, a note or email from the course instructor, or a Canvas grade screenshot. The deadline is extended to Tuesday, March 28, the first day of WWU spring quarter.  Meet with an advisor to review your petition materials, timing and what courses you will take spring quarter. To schedule an appointment, please call 360-650-3850. Official transcripts are still required and must be submitted to the WWU Registrar’s Office once winter quarter is complete.

Navigating the reinstatement process can be complex, with multiple options and decisions to be considered, such as the timing of your petition and the need to create a realistic plan. Advisors in the Academic Advising Center can help you develop a solid plan, including what coursework to take before petitioning that will strengthen your ability to be reinstated to Western. Advisors also encourage students to meet with them again, prior to submitting a petition. If you have petitioned for reinstatement before, you are required to meet with an advisor from the Academic Advising Center before petitioning again. Additionally, it is important to seek advising from the department that you intend to major or minor in. Advising from these individuals regarding major declaration and course selection is crucial to a strong petition.

Path 1 – Guaranteed Reinstatement

Requirements

• Completed a minimum of 4 transferable courses which result in a letter grade (see “Taking Coursework While Dismissed” section)
• Completed a minimum of 15 quarter credits
• Earned a 3.3 cumulative GPA in all transferable courses since dismissal

Deadlines

Students can submit Guaranteed Reinstatement petitions up to the Friday before classes begin for any quarter (or the Thursday before, if Friday is a holiday).

Notice: Spring Quarter Path I Reinstatement Deadline This year winter quarter is ending at some institutions on or after the usual WWU Path I reinstatement deadline.  Due to time constraints the AAC will accept final grades for completed courses in an unofficial transcript, a note or email from the course instructor, or a Canvas grade screenshot. The deadline is extended to Tuesday, March 28, the first day of WWU spring quarter.  Meet with an advisor to review your petition materials, timing and what courses you will take spring quarter. To schedule an appointment, please call 360-650-3850. Official transcripts are still required and must be submitted to the WWU Registrar’s Office once winter quarter is complete.

Decision Timing: Unless otherwise notified, you will receive an official decision letter sent to the email on your form within five business days of receiving your petition.

Path 2 – Committee Review Reinstatement

Requirements

Students may submit a petition for review by the Scholastic Standing Committee. Students applying for Path 2 are encouraged to earn above average grades in at least two courses prior to petitioning.

Deadlines

Committee Review Reinstatement petitions are due on the following deadlines. If the deadline falls on a weekend or holiday, we will accept petitions the next business day. 

Decision Timing: Unless otherwise notified, you will receive an official decision letter sent to the email on your form by the end of the month of the petition deadline.

Before petitioning for either reinstatement path, Western expects students to do the following:

• Meet with an academic advisor in the Academic Advising Center soon after dismissal to develop a plan for reinstatement.
• It is recommended to take at least 2 quarters away from Western.
• Enroll in transferable coursework and earn above average grades (see following section titled “Taking Coursework while Dismissed”).
• Prepare and submit your Reinstatement Petition:
  • Meet with an advisor again to prepare petition
  • Submit Petition for Academic Reinstatement Form.
    See the Sample Reinstatement Petition (Printable) to prepare the information you will need to fill out your petition.
  • Submit a well-written personal statement that includes academic goals and plan of study (see following section titled “Personal Statement”).
  • Submit a $65 non-refundable reinstatement fee.  You may complete the Request for Reinstatement Fee Waiver form if you have extreme financial need. Please submit this form with your petition if you feel you are eligible.
  • Submit official transcripts to Admissions for all coursework taken since dismissal
    • It is recommended to also submit unofficial copies of transcripts to aacforms@wwu.edu for reinstatement purposes while waiting for your official transcripts to arrive.
• Optional Materials for Path 2: Letters of support, grades for any in-progress courses, Degree Works evaluation, or any additional information that would strengthen petition.

Students can take coursework from one or more of the options listed below. Courses must result in a letter grade (not Pass/No Pass). If a student takes a course either before or after dismissal, and later repeats the same course during the time of dismissal, the most recent grade will be used to calculate the gpa for Path 1 reinstatement purposes. An advisor can help you identify the best courses to take based on your goals and interests. Plan to take at least two quarters to successfully complete courses.

• Take transferable coursework at a two-year or four-year institution.
  • Grades completed at another institution will not calculate into a student’s Western GPA. However, as long as the courses are transferable, they can count toward requirements at Western. To verify if coursework is transferable, visit the Transfer Course Equivalency Guide. If the course is not listed, check with Western’s Office of Admissions.
  • If students repeat a course at another institution that they have already completed at Western, the original attempt will be removed from the calculation of the Western GPA. The grade of the course taken at another institution will not replace the grade at Western. For more information, see Western’s Course Repeat policy and contact the Registrar’s Office.

• Take coursework through Outreach and Continuing Education at Western as a non-matriculated student.
  • Students can enroll in online or self-paced coursework throughout the year. In-person courses are available to non-matriculated students only during summer quarter.
  • Taking coursework through OCE will allow a student to contribute to their Western GPA.

• Things to consider when selecting coursework while dismissed:
  • Does the course count toward any of Western’s General University Requirements (GURs) you need to fulfill?
  • Does the course count toward your major or minor of interest?
  • Do you feel you will be successful in the course?
  • Have you been away close to five years and will WWU coursework change your eligibility for a Fresh Start?

Self-awareness, reflection and goal setting are key elements for writing a strong personal statement. Personal statements are to be no more than 2 pages double spaced in 12 point font, free of spelling and grammar errors, and should include:

• A clear description of the factors that led to dismissal
• An explanation of the steps you have taken to address those factors
• Clearly defined academic goals and realistic plan of study

Below are topics advisors encourage students to consider when building their personal statement:

• What have you been doing since dismissal? Examples include: working, volunteering, taking coursework, etc.
• How do the courses you have taken since dismissal align with your academic goals?
• Have you earned good grades in coursework taken since dismissal? If not, you are encouraged to reference this in your statement and reflect on why you did not do as well as anticipated.
• Have you taken steps to develop stronger study skills? If so, provide details.
• Have you learned to manage your time more effectively? If so, provide examples.
• If outside commitments interfered with your studies in the past, how will you ensure that this will not happen again?
• If health or other personal challenges interfered with your ability to succeed, have you been able to overcome them?
• What is your plan of study?
  • Do you know your intended major? If so, do you know the steps to declare and the course requirements?
  • Have you met with the department to discuss your competitiveness for the major?
  • Have you done a Degree Works evaluation that you can submit?

Undergraduate students who have been away from Western for five or more years (including summer courses and coursework through Outreach and Continuing Education [OCE]) may be given permission to start a new cumulative grade point average upon reinstatement. If you think you may be eligible for a Fresh Start, be sure to meet with an Advisor before enrolling in any Western courses, including summer quarter and OCE.