ASA Position Description
Academic Student Advisor
Academic Advising Center
Old Main 380 360.650.3850 advising.wwu.edu
Position Title: Academic Student Advisor (ASA) Position Classification: Peer Advisor 1
Reports to: Alex Plant, Academic Advising Center (AAC), email@example.com
Hours/Week: 25-35 hours/week during Advising & Registration (A&R) programs; additional hours offered for scheduled programs during the academic year. Must be available for all paid spring quarter ASA learning opportunities and commitments. Must be available for all paid ASA training dates and times and all A&R program dates, see chart below.
Application Process: Applications are available beginning winter quarter via the AAC website at advising.wwu.edu/become-asa and the Student Employment website at www.finaid.wwu.edu/studentjobs/.
The position is open until filled with a priority deadline of 11:59pm on Monday, January 31, 2022. Applications received after that will be considered on an on-going basis until the position is filled.
Start date: Employment and training begins spring quarter 2022.
The Academic Advising Center (AAC) employs motivated student leaders as Academic Student Advisors (ASAs) to assist new students with academic advising and registration in their transition to the student experience at Western Washington University.
The AAC employs a diverse team of dedicated, accountable, resourceful, and enthusiastic student leaders as Academic Student Advisors (ASAs) to welcome and assist new students in advising and registration for their first quarter. During A&R programs, ASAs make important connections with new students and families, share valuable campus and community resources, facilitate group advising information, and work collaboratively with peer and professional staff to create a positive and successful advising and registration experience in alignment with the AAC mission and goals.
ASAs are required to work during training dates in spring quarter as well as training and program dates for Advising and Registration sessions occurring in July, August, and September. Students who intend to enroll in a synchronous summer class are encouraged to apply and have further discussion with the supervisor around scheduling. In specific situations, AAC may be able to work around certain individual conflicts on a case-by-case basis.
For the 2022 Advising & Registration sessions, ASAs will be working remotely, and if so, will be available to advise students while following Washington state and WWU’s safety response to COVID-19.
• Eligibility for summer employment contingent on successful completion of spring quarter training.
• Completion of at least one quarter at WWU and at least 25 college level credits (may include: AP, IB, Running Start, College in the High School, or transfer credit) prior to Spring 2022.
• A student must be an undergraduate in good academic standing (min. WWU GPA of 2.0) by the start of the position (April). Selection of applicants does take current GPA into account: most successful applicants have a cumulative GPA of a 2.5 or above.
• Must intend to enroll in classes through Bellingham campus during Fall Quarter 2022.
• Candidates must have strong interpersonal communication and public speaking skills.
• Candidates must be able to work independently and with groups with a responsible, self-motivated, and proactive work ethic.
• Candidates must be detail-oriented and conscientious about providing accurate information.
• Strong leadership, presentation, and customer service skills.
• Commitment to serving students, families, staff, and community members.
• Confidential workspace with reliable internet access for remote work. AAC will facilitate access to computer, webcam, and headset as needed.
• Participate in all scheduled training and program dates listed below in timeline chart.
• Participate in a variety of program assignments including greeting participants, program check-in, assisting new students with registration, and other duties as assigned.
• Deliver advising and registration presentations to groups of new students during A&R sessions.
• Help new students review transfer credit and understand Western’s graduation requirements, specifically the General University Requirements (GURs).
• Help new students identify their math course placement based on available assessment information, transfer courses, and major interests.
• Assist new students in development of class schedules, utilization of registration resources, and to successfully register for their first quarter classes.
• Model a positive faculty/staff to student relationship by collaborating with faculty/staff during academic advising sessions.
• Be punctual, reliable, and professional in the performance of all responsibilities.
• Demonstrate a positive attitude, work ethic and energy throughout all program activities.
• Must adhere to and promote all WWU, Washington State, and Federal laws and policies.
• Must act and work in accordance with WWU and AAC mission and goals, serving as a positive role model and representative of WWU at all times.
• Develop skills as a student leader.
• Strengthen communication skills and gain experience presenting information to small groups.
• Enhance your interpersonal skills through working one-on-one with students.
• Expand your knowledge of academic programs, policies, procedures, and services.
• Gain experience in a remote work setting and enhance proficiency in technology through utilizing Zoom and Teams.
Timeline of Training and Program Dates
All dates are mandatory and essential to the Academic Student Advisor experience. Additional mandatory learning opportunities and/or program activities may be scheduled. Students who intend to enroll in a synchronous summer class are encouraged to apply and have further discussion with the supervisor about scheduling. In specific situations, AAC may be able to work around certain individual conflicts on a case-by-case basis. If any of the below dates present a problem for you, please contact Alex Plant for further discussion.
(all events held virtually in Zoom)
DATES (anticipated, subject to change)
|Priority Deadline for Applications
(Online process; position open until filled)
|Monday, January 31, 2022 at 11:59pm|
|Virtual Group Interviews||Begin around the week of February 7, 2022|
|Virtual Individual Interviews||Begin around the week of March 2, 2022|
|Virtual Spring Quarter Training||April 4 – June 10
4 hours/week, Monday/Wednesday, 3-5pm
|*Fall Advising and Registration Training||Anticipated: Early/Mid-July|
|*Fall Advising and Registration Sessions||Anticipated: Mid-July – early September
Monday – Thursday 8am – 5pm
|*Final Fall Advising and Registration Session||Anticipated: Week fall quarter courses begin|
*The Academic Advising Center is currently in conversation with key campus partners to discuss dates for 2022 Advising and Registration sessions. Fall A&R sessions will be delivered virtually in Zoom.
For more information, please contact Academic Advising Center at (360) 650-3850 or Alex Plant at firstname.lastname@example.org